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Welcome to the Notarial Resource Hub!

Our Notarial Resource Hub is designed to help you find essential information for documents that require a notarial act. This comprehensive guide is organized where you will explore the value of various life choices and types of documents involved, and the relevant notarial acts. Additionally, the Hub provides Notarial FAQs and direct links to state-specific Secretary of State websites.
​Notary laws vary by state. 

Life is better in good order and by exploring the Hub, you will uncover valuable information for your notarial needs. 
Notarial FAQ'S
Answer to question 0
1. What is a notary public? 
A notary public is a state-appointed official who witnesses the signing of important documents to prevent fraud, verify identity, and administer oaths. While they do not offer legal advice, notaries play a crucial role in various transactions.
3. What is Identity Authentication?
Identity authentication is the process of verifying that a person is who they claim to be. This usually involves checking official documents, such as a driver's license or passport, to confirm the individual's identity. The goal is to prevent fraud and ensure that the person signing or acting on a document is indeed the rightful and authorized party.
2. What is Capacity?
When a notary is assessing a signer, they ensure that the signer has the capacity, which means the mental ability to understand the nature and effect of the document they are signing. This ensures that the signer is aware of what they are agreeing to and is doing so voluntarily. 
Or
In the context of Apostille services, 'capacity' refers to the official role of the public official who has signed the document, such as a notary public or government clerk. The Apostille certifies not only the authenticity of the signature but also the authority and role in which the official acted when signing. 
4. What documents require the administration of oaths? 
Documents that often require the administration of oaths include affidavits, sworn statements, depositions, and certain types of legal documents like wills or testimonies. These documents typically require the signer to swear or affirm that the information provided is true and accurate to the best of their knowledge, under penalty of perjury.
5. How do I know if my document needs notarization? 
Documents that commonly require notarization include affidavits, real estate deeds, wills, powers of attorney, and certain business agreements. If you're unsure, check with the requesting party or legal advisor to determine if notarization is necessary.
6. What identification do I need for notarization? 
Typically, you will need a government-issued photo ID such as a driver's license, passport, or state ID card. Some states may have additional requirements, so it's a good idea to check with your notary public beforehand.
7. What does it mean, if I need a witness? 
If your document requires a witness, it means that in addition to the notary, one or more individuals need to observe you signing the document. The witness(es) will then sign the document themselves, confirming that they saw you sign it. This adds an extra layer of verification and is often required for documents such as wills, deeds, and power of attorney. Witnesses must generally be impartial, meaning they should not have a direct interest in the document's outcome.
8. What types of documents are legal to notarize by remote online notarization (RON)? 
Documents that can be legally notarized via remote online notarization include affidavits, powers of attorney, deeds, wills, and other legal documents that require notarization. The legality of RON varies by state, so it's important to check your state's specific laws and regulations regarding which documents can be notarized remotely.
9. How does Remote Online Notarization work?
Remote Online Notarization (RON) allows documents to be notarized using audio-visual technology over the Internet. The notary and signer communicate via a secure video link, and the notary verifies the signer's identity using electronic methods. The notarization is then completed electronically, using digital signatures and electronic seals.
10. How much does it cost to have a document notarized by remote online notarization (RON) or In-Person? 
Basic Notarization Fee: $10 to $25 per document (varies by state).
Service Fee: Additional charge for maintenance and support of online services.
Witness Fees: Extra charges may apply if witnesses are required.
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Government Services Requiring Notarial Acts
Answer to question 0
Apostille Services 
An Apostille is an official certificate that authenticates the signature of a public official on a document, confirming its validity for use in international contexts. It ensures that the official’s signature, their role, and any associated seal or stamp are genuine and recognized by foreign authorities.
​
Documents Commonly Notarized for Apostille Services:
• Birth, marriage, and death certificates
• Educational documents (like diplomas and transcripts)
• Legal documents (power of attorney, affidavits, etc.)

Notarial Act: The notarial act for Apostille services involves certifying the document's authenticity
to ensure its acceptance in international legal processes.

Legal documents
Documents Notarized: Powers of attorney, living wills, affidavits 
Notarial Act: Acknowledgment, Jurat, Oath/Affirmation. 
Guarantee the legal validity of important personal and financial documents.

Property Transfers
Documents Notarized: Deeds, mortgages, and other real estate documents 
Notarial Act: Acknowledgment 
Legally secure your property transactions with notarized documents.

Social Security Applications 
Documents Notarized: Benefit claims and related documents 
Notarial Act: Acknowledgment or Jurat. 
Protect your social security claims with notarized documentation.

Passport/Travel
PASSPORT APPLICATION
Documents Notarized: Identification documents and affidavits 
Notarial Act: Acknowledgment or Jurat. 
Ensure your identity documents are properly verified for your passport application.

TRAVEL
Documents Notarized:  Parental Consent for Minors, Passport, Applications, Travel Authorizations. 
Notarial Act:  Jurat
​

Voter Registration
Documents Notarized: Voter registration forms.
Notarial Act: Acknowledgment  
Secure and authenticate your voter registration with a notarized form.

Tax Filings
Documents Notarized: Certain tax documents and returns. 
Notarial Act: Acknowledgment or Jurat.
Ensure the accuracy and authenticity of your tax filings.

EDUCATION
Documents Notarized: Diplomas, transcripts, and education verification documents 
Notarial Act: Acknowledgment or Jurat. 
Ensure your educational documents are authenticated for various purposes, including further studies, employment, and international use.

MARITAL STATUS
Documents Notarized:
•Marriage License Applications
• Prenuptial Agreements
• Divorce Decrees
• Name Change Forms 
​Notarial Act: Acknowledgment or Jurat 

MILITARY
Documents Notarized: 
• Military Record Request
• Military Power of Attorney
• Deployment Orders
• Family Care Plan
• VA Document
Notarial Act: Acknowledgment, Jurat
Protect and authenticate your military-related documents for legal and administrative purposes.
ADOPTION
Documents Notarized: Consent to adoption forms, affidavits of parental rights, and other legal documents related to the adoption process. 
Forms:
• Adoption Petition
• Consent to Adoption Form
• Affidavit of Support
• Home Study Report
• International Adoption Document
Notarial Act: Acknowledgment or Jurat
Ensure the legality and authenticity of your adoption documents for a smooth and secure adoption process.

VITAL RECORDS
Documents Notarized:
• Birth Certificate Application
• Death Certificate Application
• Marriage Certificate Application
• Name Change Document
Notarial Act: Acknowledgment or Jurat
Authenticate vital records to ensure their legal standing for various official purposes.
WITNESS
Documents Notarized: 
• Witness Statement Form
• Will/Last Testament
• Real Estate Transaction Form
• Legal Document

Notarial Act: Acknowledgment or Jurat
​Verify and authenticate your witness documents for legal and judicial purposes.
Public Assistance / Human Services
Documents Notarized:
• Social Services Application
• Housing Assistance Application
• Child Support Document
• Public Benefits Appeal Form
Notarial Act: Acknowledgment or Jurat 
Ensure the legitimacy and accuracy of your public assistance documents for timely and effective support.

Immigration Services
IMMIGRATION DOCUMENTS
Documents Notarized: Affidavits of support, visa applications, naturalization papers, and other immigration-related documents. 
​Notarial Act: Acknowledgment or Jurat 
Facilitate your immigration process with authenticated documents to ensure they are legally recognized and accepted.

Professional Licensing Services
Professional Licensing Documents
Documents Notarized: License applications, affidavits of eligibility, and other documents required for professional licensing.
Notarial Act: Acknowledgment or Jurat
Ensure the authenticity and accuracy of your professional licensing documents for smooth application processing.
State Links to Secretary of State

State Links to Secretary of State

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*Please note: Notaries are not lawyers and don’t give legal advice, so always check
with your attorney, advisor, or document recipients should you have unanswered questions
about notarization or digitally, remote online notarized documents.

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